ZS6SSC

ZS6SSC

Southern Suburbs Amateur Radio Club
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SOUTHERN SUBURBS AMATEUR RADIO CLUB
 
P.O.BOX 1420
The Hill Glenvista
Johannesburg
2058
 
CONSTITUTION
 
1. The club shall be known as: SOUTHERN SUBURBS AMATEUR RADIO CLUB
 
(Hereafter, any reference to ‘he’ or ‘him’ shall be read as and mean either or both genders.)
 
2. Objectives:

The objectives of the club shall be to further the interests of its members in all aspects of amateur radio and allied
activities.
 
3. MEMBERSHIP:

There shall be the following Classes of Members:

(i)   Members:  That is a member of a Class as defined by the SARL Constitution.

(ii)  Club Members:  That is one who is not a member of the SARL but who has an interest in amateur radio
and allied activities.

(iii)  Honorary Life Members:  This may be granted to any person who, in the opinion of the committee,
has rendered outstanding service to the Club, either directly or indirectly.  Such membership shall carry
the rights of full membership but shall be exempt from subscriptions.
  
(iv)  Honorary, non-paying members as approved by the committee.

(v)   Student members - those (under the age of 25 years) registered at a recognized education institution.
 
4. VISITORS:  

Members may invite guests to meetings. No visitor may attend more than three meetings in each year.
 
5. CONDUCT:  

All members shall abide by the Constitution of the Club and the Amateur Code. The committee shall have the power to refuse to renew the membership of any person whose conduct, in the opinion of at least seventy five [75] per cent of the full Committee, renders him/her unfit to be a member of the Club.
 
6. SUBSCRIPTIONS:  

(i) The annual Club Subscription or a pro-rata amount shall be set by the Committee and ratified by an AGM
of the Club.
 
(ii)  All subscriptions shall be due and payable in advance of the financial year of the Club.
 
(iii)  Members more than 62 days in arrears shall lose all benefits and voting rights.
 
(iv)  The financial year shall run from 1 July to 30 June (NEW DATE HERE) of the next year.
 
(v)  A member shall be deemed to have resigned from the Club if he has not renewed his subscription by the
end of 31 days after the expiry of his subscriptions.
 
(vi)  The Committee shall have the right to reduce or waive the subscriptions in special circumstances for a period
not exceeding three [3] years at a time.
 

7. FINANCE:  

All money received by the Club shall be promptly be deposited in the Club’s financial institution account, except for petty cash holdings.
Withdrawals require the signature of the Club Treasurer and one other nominated officer of the Club.
 
8. MEMBERSHIP OF THE CLUB’S COMMITTEE:  

The Club’s affairs shall be administered by the Committee elected at the Annual General Meeting.

The Committee, in whom the Club’s property shall be vested, shall consist of a:-  
 
Chairman - who will preside at all meetings at which he is present.
 
Vice Chairman - who will act as chairman in the absence of the Chairman.
 
Secretary - who will be responsible for:-
 
(i)   Keeping the minutes of the Club.   
 
(ii)  Ensure that all correspondence is correctly handled.   
 
(iii) Maintaining a  register of  all Club assets.     
 
(iv)  Maintaining a register of all Club members.   
 
Treasurer - who will be responsible for :-
 
(i)   Keeping the Club’s accounts.
 
(ii)  Advising the Committee on all financial matters.
 
(iii) Preparing the accounts for Audit and presenting same at the Club’s AGM.
 
Committee members - Two or else the number as decided at the AGM and dependent on the activities to be undertaken.
 
Co-opting- The Committee shall have the power to co-opt no more than three members who shall have full voting powers.
 
9. COMMITTEE STANDING ORDERS:  

(i)  The quorum at any Committee meeting shall be Chairman or Vice-chairman and two others.  In the absence
of a quorum, business may be dealt with but any decision taken only become valid after ratification at the next Committee meeting at which a Quorum exists.
 
(ii)  Committee meetings shall be called by the Chairman, the Secretary or any three Full Members of
the Committee.
 
(iii)  The Chairman may cast a vote.  In the event of a tie he shall also have a casting vote.
 
10. ANNUAL GENERAL MEETING:  

(i)   The AGM shall be held on the first meeting time of the Club in the new year, in the month of September.  
At least seven [7] days notice shall be given to members in writing.
 
 (ii)  The quorum at an AGM shall be five members or 15% of the membership.
 
 (iii)  The agenda of the Meeting shall be:-
 
(A)  Apologies of absence.
 
(B) The minutes of the previous AGM.
 
(C) Chairman’s report.
 
(D)  Secretary’s report.
 
(E)  Treasurers report.
 
(F)  Election of Committee members for the ensuing year.
 
(G)  Election of an Auditor for the ensuing year.(NOT NECESSARY)
 
(H)  Presentation of awards. (Unless a special function is held for this separately).
 
(I)  Other business.  
 
(iv)  Items (A) to (D) shall be chaired by the outgoing Chairman.  Item (E) by an Acting Chairman who is not
      standing for election to office, and the remaining business by the newly-elected Chairman.

    (v)  Nominations for Committee members will only be valid if confirmed by the Nominee at the meeting personally,
 or in writing.

    (vi)  Items to be raised by members under Other Business must be notified to the Secretary, in writing, no
  less than 21 days before the AGM.
 
11. SPECIAL GENERAL MEETING:  
 
(i)  Special General Meetings may be called by the Committee, or, not less than ten [10] members of the Club. The      date of the meeting being the earliest convenient as decided by the Committee.

(ii)  At least 28 days notice, in writing, must be given to the Secretary, who in turn shall give members at least
 14 days notice in writing, on the agenda.

(iii) The quorum at a SGM shall befive members or 15% of the membership.  

(iv) No other business may be transacted at the SGM.
 
12. AMENDMENTS TO THE CONSTITUTION:  

The Constitution may only be amended at a SGM or an AGM, with notice to members of the agenda.
 
13. WINDING UP OF THE CLUB:  

(i)  Any decision to wind up the Club may only be taken at an SGM.
 
(ii)  In the absence of a Quorum at such a Meeting, a motion signed by more than 50% of the membershipshall
constitute the same decision.

(iii) The funds of the Club shall, after the sale of assets and the payment of all outstanding debts, be disposed of
as directed by Members at the SGM, such as: given to a Club of similar interests or given to a registered
charity.
 
14. AFFILIATED CLUB CONTACT:  

All communications between the SARL and the Affiliated Club shall normally be via the Secretary or any designated person who can be referred to conveniently as the Affiliated Club Contact.
 
-=O=-
 
The above was agreed upon by the membership in attendance at the first meeting of the
SOUTHERN SUBURBS AMATEUR RADIO CLUB
on Thursday 14 August 1952
 
-=O=-
 
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